Implementation built for everyday practice.
For people, processes and scale.
Avelios guides hospitals through complex implementation projects with a clearly structured approach: user-centered, reliable, and scalable.
The technical go-live is only the start. What matters is that nursing staff, doctors, and administration understand how the system takes work off their hands — so they use it every day.
Implementation is more than a software rollout.
A successful implementation changes more than systems — it changes clinical, administrative, and operational ways of working. What matters is whether new processes are understood, accepted, and safely integrated into everyday practice.
That is why hospital software requires more than a technical rollout. It must meet hospital staff where they are today, whether they are working on paper or following processes established over many years. At the same time, they need to be prepared for the change, involved early in the project, and enabled on both the IT and clinical side to understand the new system and use it with confidence.
Faster software adoption
Users are involved early in the change process, motivated to work with the new system, and enabled through practical support.
Fewer support requests after go-live
Early involvement, hands-on training, and clear responsibilities reduce the need for support after go-live.
The five phases of our implementation process.
Our implementation approach turns proven standards into effective processes, from initial alignment to stable operations.
Every phase follows a structured methodology focused on user adoption, reliable delivery, and scalable rollouts — always transparent and supported by clear governance processes.
- 01
Initialisation
3 months
Agree the target picture, scope and project setup.
OutcomeTarget picture, timeline & agreed workflow
Onboarding of the full project team...... - 02
Standardisation Organisation-wide
6 months
Standardize processes, roles and system logic based on proven Avelios best practices.
OutcomeA scalable blueprint for all locations
...Blueprint sign-off... - 03
Standardisation Clinical
3 months
Align specialty-specific blueprint deviations where needed and implement organizational configurations.
OutcomeA fully adapted system per department
...Test and training system set up and approved... - 04
Rollout
4 months per site, run in parallel
Prepare teams and support the go-live with training, a dress rehearsal and hypercare.
OutcomeStable go-live with strong user adoption.
......Go-live & system acceptance - 05
Operations
Continuous
After the go-live, we keep developing the system continuously with monthly updates.
OutcomeStable operation and continued development
Three principles that hold up in practice.
Every successful implementation requires more than a project plan. It takes an approach that brings people, project governance, and proven standards together from the start.
Implemented with the people who use the system.
Change management before the rollout
Users are prepared early on, guided through the process, and empowered with practical support.
Experts who speak your language.
Avelios is developed and implemented by experienced physicians and nurses.
Validation as equals
Users review workflows from a real day-to-day perspective.
Super users and key users
Clinical leaders and departmental champions drive testing, training, and user adoption.
Role-based enablement
Over 100 narrated videos, designed for roles and use cases.
Hospital
Project lead
Medicine
Physicians from internal medicine, surgery & pediatrics
Nursing
Nurses from ICU, OR & general wards
Engineering
Experts in interfaces, data & security
Hospital Operations
Specialists from controlling, billing & clinical IT
Clear steering with binding responsibility.
Clear accountability
Every task has a clear owner, timeline, and status across all stakeholders.
Transparent project management
A single project management tool provides an up-to-date view of tasks, risks, and decisions.
Quality gates
Each phase concludes with a predefined quality gate to ensure quality.
Fast decision-making
Clear governance and defined escalation paths accelerate decision-making.
Initialisation
28 Sep – 4 Mar
28%
Next steps
VPN tunnel setup
In progress
Plan site walkthroughs
open
Standardisation (org.)
5 Mar – 18 Jan
Standardisation (clinical)
19 Jan – 10 Oct
Rollout
11 Oct – 10 Feb
Operations
from 11 Feb
A blueprint instead of a blank page.
Proven methodology
A dependable framework with proven governance, roles and quality gates.
Process libraries
Avelios target processes establish a proven standard and speed up coordination.
Best-practice templates
Templates for workshops, testing and steering create consistency.
Fit-to-standard workshops
Standards are reviewed together and adapted only where clinically necessary.
Repeatable rollouts
Established processes and configurations carry over to further sites.
Certified implementation partners
adesso, WMC and Deloitte extend the team, certified on Avelios standards.
Process library
Emergency department
Outpatient care
Inpatient care
Theatre processes
Discharge management
Billing & coding
Emergency department
Target process
Initial assessment
History & examination
Diagnostics
Treatment & monitoring
Handover & Closure
Faster, safer and easier to scale,
without sacrificing quality.
Combining user-centric implementation, dependable project steering and scalable implementation standards makes Avelios rollouts easier to control, easier to adapt, and more transferable to further departments, sites and future use cases.
Adoption
Faster adoption and acceptance
Early involvement and role-based enablement get teams using the system sooner.
Education
Less training effort
Role-based videos and in-house multipliers support repeated classroom training.
Security
More confidence in digital solutions
Clear processes and in-house multipliers make teams self-sufficient.
Support
Fewer support tickets
Questions settled early and consistent standards take load off IT.